Applicants must sign the form in order for landlords to perform criminal background/credit checks or contact references. Rental Lease Agreement Templates | Residential & Commercial. The first two items will require the Applicant to define the “Type (Apt., Home, Condo”)” dwelling he or she currently resides in along with how many “Square Feet (SF)” it is. The Prospective Tenant should enter the number of Years/Months he or she lived at his or her “Current Residence” should be entered on the space after the question “How Long At This Address?”  Next, the Prospective Tenant should define the “Current Lease Expiration Date” and to describe why he or she has a “Desire For Moving” out of his or her Current Residence to the one being applied for. In this part, the applicant is asked to give full address of the property that he rented, duration of tenancy, monthly rent… Tenants may also simply choose not to rent from a landlord who would include discriminatory questions on their rental application forms. Alabama Association of Realtors, “A Note from the Legal Help Desk:  A General Overview of Alabama’s Laws On Landlords and Tenants.”, BlankRome, Widener Law Review, “Navigating Through Delaware’s Residential Landlord-Tenant Law.”, California Department of Housing and Community Development, “California Tenants:  A Guide to Residential Tenants’ and Landlords’ Rights and Responsibilities.”. It also presents the rental history details like current, … Information Landlords Can’t Ask For in Screening Process, False/Misleading Information on Rental Applications, Approving or Denying the Rental Application, Denial based on Credit Report Information. It’s really up to each landlord and what they feel comfortable and confident in using. Permission to Run Background/Credit Check. Use the “Type/Length” line the Unit will be rented for to define either how long the Lease will last in Years, Months, etc. In Florida, landlords must inform active duty members of the military and Florida National Guard whether or not their rental application has been accepted within seven days. APARTMENT RENT START DATE AGENT/REFERRED BY APPLICANT … Typically after the tenant has viewed the property and a verbal agreement has been made the rental application is completed. If there will be a delay in returning the application through no fault of the tenant, it might be a good idea to alert the landlord and explain why there may be a delay in returning the form. If you are renting out a residential property, each adult who is a potential tenant should fill out an application form that states that they consent to a criminal … In this type of agreement, it is important that all information about the rent … Our online rental application is secure, convenient, and mobile friendly so you can manage your rental … Simply copy and paste the embed to the page; you can opt to insert it in the page or have the form open as a lightbox. Arizona Department of Housing, “Arizona Residential Landlord and Tenant Act.”, The Florida Bar, “Consumer Pamphlet:  Rights and Duties of Tenants and Landlords.”, Idaho Office of the Attorney General, “Landlord and Tenant Manual.”. If a landlord feels comfortable enough with the discrimination laws and any state or local laws regarding the collection of fees and personal data, they can create their own form, as long as they use the same form for all applicants. Understand that states do not require landlords to obtain credit checks or criminal background checks on prospective tenants, so it’s up to each landlord on whether they want to do this or not. Whether you’re providing a paper or online application, a basic rental application form might include: 1. Minnesota landlords must provide a receipt for the application fee, and landlords are prohibited from collecting a fee when they know there aren’t any rental units available. Rental applications also show that the landlord has a screening process in place, and shows evidence of what the landlord is looking for in a tenant. Check applicant income, rental history, credit score, and more. In Colorado, landlords must put denials in writing stating why the application was denied within 20 days of making the decision to deny the application. In some states, as shown below, this could mean losing the apartment or even serving jail time. It should also include how much monthly income the tenant makes as well as how many occupants will be living in the unit. RentScreener is the result of working with hundreds of management companies to streamline the rental application … U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management, Age Discrimination Act of 1975. If the Prospective Tenant will have “Pets” or intends to have “Pets” then he or she must mark the checkbox labeled “Yes” and describe the Pets that will be on the premises (i.e. In Texas, tenants could have their applications denied for providing false information. Of course, this doesn’t mean landlords should rush through the screening process, either—a lot of important information gets uncovered during screening! It’s compliant with the Fair Housing Act in all U.S states. Because there are no national or state-level laws that require landlords to ask specific questions or look at set criteria, there’s wide latitude when it comes to choosing a rental application to use. When can landlords deny an application? If tenants see any of these questions on a rental application, they can leave them blank, complain to the landlord or rental agency, and/or file a Fair Housing complaint. If the landlord has received a completed application: If the landlord has not received a completed application: The landlord will now need to verify employment and income to ensure the tenant can afford the monthly rent. State-Specific Rental Application Templates, LawDepot, “Rental Application (Residential) FAQ – United States.”. After verifying, commonly after 24-48 hours, the landlord will have the decision whether to approve or disapprove the tenant’s application. Some states do place limits or restrictions on rental application fees, although this is rare. In Texas, landlords must provide prospective tenants with a written explanation of the selection criteria when the rental application is given to the tenant. Additionally, you can share the form to email or social media by copy/pasting the link or clicking the Share buttons in the form … Our rental application, your questions. There will be a space supplied so the Prospective Tenant can report the “Type (Apt., Home, Condo),” “Square Feet (SF)” of this residence, the number of “Bedrooms,” how much the monthly “Rent Amount” was, where it was located (“Street Address,” “City,” State,” and “Zip”), and that lease’s “Start Date” and “End Date.”. In Virginia, landlords must refund excess application fees within 10-20 days of rejecting the application. Once this form has been completed by the tenant it should be returned to the landlord and along with the application fee. Before presenting it to him or her, fill in the Application Fee on the blank line labeled “Non-Refundable Fee.”, The first section, “The Property” shall requires some basic information regarding the Residential Property the Applicant seeks to rent. Some rental applications also include questions on criminal history and/or sex offender status, for the protection of the other residents. To ensure landlords are not violating state or federal occupancy guidelines. A standard rental application form is a questionnaire or disclosure form wherein the landlord can ask prospective tenants for information relevant to picking a tenant.The usual information this form will ask for includes the applicant’s income (or combined income if more the application … © 2020, iPropertyManagement.com. Next, the Applicant must supply his or her “Driver’s License No.” and Contact “Phone” Number, and Contact “E-Mail” Address to the appropriately labeled spaces. Please be aware that our agents are not licensed attorneys and cannot address legal questions. And several states add other protections, such as sexual orientation. In Minnesota and Utah, landlords who accept application fees must tell tenants the criteria they use for the screening process. Note:  Tenants are not required to give this information to potential landlords. Download: Adobe PDF, MS Word (.docx), OpenDocument Typically after the tenant has viewed the property and a verbal agreement has been made the rental application is completed. A rental application form should include basic personal, professional, and financial information. In Minnesota, tenants may be required to pay a $500 fine for falsifying or omitting information on the rental application. Co-signer Social Security Number/Contact Information. Some landlords may require a co-signer, who would assume financial responsibility if the applicant is unable to pay rent/fees. In Colorado, Minnesota, and Washington, landlords can only charge the actual amount spent on the screening process. If so, a space has been provided below this question to supply more details regarding his or her conviction(s). No … Fee – The tenant should be charged for conducting the following verifications (between $18 to $100). In Minnesota, landlords must let prospective tenants know why their application was denied within 14 days of making the decision. If there is any, an explanation is given at the back of the application. In Kansas, tenants who falsify information on their rental application may owe fines or face jail time. This area will also supply enough space for the Applicant to report on three Credit Cards he or she has. Rental applications are designed to help landlords find the best tenants for their rental properties. The information provided on this website does not, and is not intended to, constitute legal advice; instead, all information, content, and materials available on this site are for general informational purposes only. Do you have to give your Social Security number, credit card number, or bank account number on a rental application? With our customizable online application, you’ll find the right renter to fill your vacancy fast. However, Vermont landlords can charge a fee to perform a credit and/or criminal background check. The landlord may check the Sex Offender Registry in their State to determine if the applicant is listed. Otherwise, landlords need to look at each conviction or arrest on a case-by-case basis. Ancestry, sexual orientation, gender identity, marital status, source of income, genetic information, immigration/citizenship status, Ancestry, sexual orientation, gender identity, marital status, Age, ancestry, sexual orientation, gender identity, marital status, source of income, Age, sexual orientation, gender identity, marital status, source of income, Age, ancestry, sexual orientation, gender identity, marital status, HIV/AIDS, Age, ancestry, sexual orientation, gender identity, marital status, military status, Crime victims who have a civil or criminal protection order against someone else, Sexual orientation, gender identity, HIV/AIDS, Ancestry, sexual orientation, gender identity, source of income, Sexual orientation, gender identity, marital status, Age, ancestry, sexual orientation, gender identity, marital status, military status, source of income, genetic information, Ancestry, sexual orientation, gender identity, marital status, source of income, Ancestry, sexual orientation, gender identity, Age, sexual orientation, marital status, HIV/AIDS, Ancestry, sexual orientation, gender identity, marital status, source of income, HIV/AIDS, Age, ancestry, sexual orientation, gender identity, marital status, military status, HIV/AIDS, Ancestry, sexual orientation, gender identity, marital status, military status, source of income, Age, ancestry, sexual orientation, marital status, source of income. Once you have found the residential property fit for your needs, you need to fill out the rental application form. The exceptions to this are methamphetamine production convictions, sex offender registration, and the exceptions outlined in federal law regarding drug trafficking and production. According to the Federal Fair Credit Reporting Act, if a tenant’s rental application is denied because of information included on a credit report, landlords must provide the name and address of the credit reporting agency that provided the information. Maryland Office of the Attorney General, “Landlords and Tenants: Tips on Avoiding Disputes.”, Kansas Legal Services, “Kansas Tenants Handbook.”, The Office of Minnesota Attorney General, “Landlords and Tenants: Rights and Responsibilities.”, Newman Ferrara, LLP, “The 2019 Changes to New York’s Landlord Tenant Law, Part 1.”, District of Columbia Office of the Tenant Advocate, “District of Columbia Tenant Bill of Rights.”, State of Vermont, Agency of Commerce and Community Development, “Finding Common Ground:  The Definitive Guide to Renting in Vermont.”. If so, then he or she should define everyone that will be living in the rental on the blank space labeled “If Yes, Describe.” For example, “John Doe -Brother,” “Jane Doe – Wife,” etc. An application that does everything online that property managers used to do offline. Landlords cannot run a credit or background check on a potential tenant without the tenant’s consent. Are You Required to Submit a Rental Application in Order to Rent? dog, German Shepard/pit bull mix). Fee– The tenant should be charged for conducting the following verifications (between $35 to $100). And some landlords work with attorneys to create a rental application form. Then use the space after the words “Start Date” to report the First Calendar Date when this Unit may be leased. To determine whether the prospective tenant is a good financial risk. While landlords may believe that including criminal history questions on a rental application form protects themselves and other tenants, the way the question is asked or handled could open them up to a discrimination lawsuit. Below this information, the Applicant should document “How Long” he or she has been employed with the reported Company along with his or her “Gross Income” utilizing the next two spaces to present this information. Some states also have requirements related to fees, the screening process itself, and falsifying information on the application, all of which are discussed below. In Maryland, landlords are only allowed to keep application fees that are $25 or less. Create an application form in just a few steps— Simply name your form, select the screening reports, and choose to customize your form or use our landlord-trusted, ready-to-use application. Easily Share … The Applicant must indicate if he or she has “Ever Filed For Bankruptcy?” using the checkboxes labeled “Yes” or “No.” If so, he or she should furnish some details regarding the Bankruptcy on the blank space presented below this question. If the tenant generally has a credit score of 620, a stable job/income, with no blemishes on their criminal history then the tenant has a good chance of approval by the landlord. Enough room has been provided here so that each Personal Reference will have his or her own series of spaces for this information to be furnished on. They do this by asking questions related to a tenant’s financial stability, prior rental experiences, and sometimes criminal history. Note: The dollar amount entered onto the “Gross Income” line should be taken from the Applicant’s “Prior Year Tax Filing.” Next, the Prospective Tenant should supply the “Street Address,” “City,” and “State” for the Company that employs him or her on the next three blank spaces. It is unlawful (Fair Housing Act) for a landlord to deny a potential tenant for being in this registry. Most Landlords/Property Managers, if not all, would like some report regarding an Applicant’s ability to pay the rent on time and in full. LexisNexis, Colorado Revised Statutes, Title 38 – Property – Real and Personal, Article 12 – Tenants and Landlords, Part 9 – Rental Application Fairness Act. Can you sue if your rental application is denied? A residential rental application is a document that allows a landlord to make an assessment of a potential tenant’s employment, background, credit, and prior leasing history (through references) to make the decision of allowing him or her to lease their property. In addition, Colorado landlords are prohibited from using an applicant’s arrest history, or any criminal convictions more than five years old in making a determination on the applicant. In Delaware, landlords are required to keep applications on file for six months, even if the application was denied. National Search Offender Query – Use in addition to your State’s Registry for best results. Lines 1- 4 are for interoffice use and should be filled in by the property manager if possible. Landlords can still evict tenants over false information regarding criminal and eviction history, even if the tenant corrects the information within ten days. Say goodbye to messy handwriting, missing information, and waiting for paper applications in the mail. And, unless the landlord provides the prospective tenant with a copy of the results of the investigation, they can’t collect the fee at all. To be clear about who owns the rental property, which unit the application is for, who the manager/landlord is, and how to contact someone at the rental property. In addition, tenants who have had their applications denied because of information in their credit report are entitled to a free copy of their credit report. We break down some common elements of rental application forms in more detail below, and explain why they might be included on a rental application. 1)    To assess the appropriate pet deposit. In New York and Wisconsin, landlords cannot charge applicants more than $20. There are no national or state-level laws that require tenants to return a rental application within a certain amount of time, but that doesn’t mean landlords can’t put a time-frame somewhere on the rental application, i.e. Otherwise, they must return whatever wasn’t directly used for screening costs within 15 days of notifying the tenant the application is denied, or within 15 days of the tenant’s move-in date. Download: Adobe PDF, Microsoft Word (.docx). Tenants have a responsibility to be honest and truthful in completing a rental application. The Signature area of this form will be supplied beneath the testimonial paragraph beginning with the statement “I Hereby Certify That I Am At Least 18 Years Of Age.” The Prospective Tenant must read this Testimonial then furnish his or her Signature on the line labeled “Applicant’s Signature” along with the Calendar Date when he or she signed his or her Name on the “Date” line. APARTMENT RENT START DATE AGENT/REFERRED BY APPLICANT … Application Form for Prospective Tenant. Was the applicant ever late on rent? Finally, the Full Name of the Applicant’s “Supervisor” at work should be produced on the last blank space in this section. In the next section, he or she should supply this entity’s Full “Name,” “Address,” “Phone Number” and “E-Mail” Address. Also, if Delaware landlords charge more than the allowable amount, applicants are allowed to receive double the amount charged. Ease of Use. If a tenant’s unsure how to get a rental application for a unit they’re interested in, they should ask the landlord. The next area, titled “Current Landlord” will have four blank spaces “Name,” “Address,” “Phone,” and “E-Mail” where the Applicant should present the Name, Location, and Contact Information for the Landlord/Property Manager where he or she currently lives. Create a high quality document online now! The following are examples of screening practices that would be prohibited under the Federal Fair Housing Act: The screening process must be the same for all applicants, regardless of who they are. May be used for credit checks and background checks. Yearly, Monthly, etc.). State-specific protected classes. In addition, landlords must give a receipt for the application fee to the prospective tenant, and keep records of application fees for two years. The landlord has the … 35 lb. In Washington, D.C., landlords are required to make several disclosures to prospective tenants once the rental application has been received, including: But that’s not all! This information can be obtained from the prospective tenant by requiring them to provide personal information which includes a consent waiver that allows the landlord to lookup their personal details. That means a rental application cannot ask what race or color a prospective tenant is, what their religion is, their sex, whether or not they are pregnant, have children, or plan to have children, or what their nation of origin is. To determine if tenant would follow the landlord’s rules, pay rent on time, and/or create issues with other tenants. For example, in Colorado, landlords can’t discriminate based on marital status—so a rental application form in Colorado cannot include questions about whether a person is married, single, divorced, or widowed. The “Current Employment” section presents an area where the Prospective Tenant can report his or her earning power. The Prospective Tenant’s “Previous Landlord” will have to be reported on as well. What’s more, you can opt to integrate your management by use of online property management software such as Rentalutions. Adding this online rental application form to your agency’s website is a breeze. Utah Apartment Association, “Landlord Guide.”, The Landlord Protection Agency, “The Wisconsin Way:  A Guide for Landlords and Tenants.”, Federal Trade Commission, Consumer Information, “A Summary of Your Rights Under the Fair Credit Reporting Act.”, Realtor.com, “8 Reasons Why Your Rental Application Can Be Denied.”. Including questions about what a person is physically able to do would also be prohibited, along with any direct questions about whether a prospective tenant has any type of disability, if their family members have any disabilities, or if their friends/roommates have any disabilities. The final required items from the Applicant will be a Signature and Signature Date. In addition, state and local governments may add their own protected classes to the federal list above. For What Reasons Can a Rental Application Be Denied? Commercial (Business) Rental Application – To perform a credit check on a business entity (tenant). Landlords cannot have a “blanket policy” when it comes to arrests or convictions, since minorities tend to be over-represented in these two categories, and such a policy could be used as a way to screen out minorities. Do You Have to Pay to Submit a Rental Application? Use Cozy's free online rental application form to get a complete picture of your rental applicants. If this is not the case, the Applicant should mark the checkbox labeled “No.”. Once a landlord does get the rental application form back from their prospective tenant, it’s important to begin the screening process right away, so landlords don’t lose prospective tenants because it took too long to get back to them with an approval. While rental applications may vary from state to state, there are a few elements that are fairly standard among forms. Landlord to view the tenant corrects the information within ten days criminal history and credit Card,... $ 50 or ten percent of one month ’ s rules, pay rent on,! 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